Reception & Executive Assistant

BOCAR GmbH, headquartered in Leinfelden-Echterdingen, serves as the Sales & Engineering office of the global BOCAR Group, supporting OEMs and systems suppliers across the automotive industry throughout the German-speaking region. Our core expertise covers the entire process chain in aluminum die casting, permanent mold casting, and plastic injection molding—from development and industrialization through to series production support. As part of the group, IMEXTRADING Maschinenhandels GmbH strengthens our portfolio as a key player in the European automotive market, specializing in the precise development and manufacturing of components. Together, we combine engineering excellence, reliable supply chains, and customer-centric service to deliver comprehensive solutions for demanding automotive applications.

Coordinate company notifications and periodic reports: collect inputs, ensure timely submission, track status, and serve as the point of contact.

Manage internal reporting workflows and submissions to internal and external stakeholders.

Oversee the reporting calendar—ensure accuracy, approvals, on-time delivery, and proper archiving.

Prepare and coordinate company reports, consolidating data across departments.

Visitor reception and hospitality: greet, register, issue badges/access cards, and escort as needed

Switchboard & shared inbox: route calls/emails, provide information, schedule appointments

Meeting room coordination: scheduling, room/AV checks, arrange refreshments

Mail and parcel handling: incoming/outgoing, distribution, courier coordination

Front-desk office management: replenish supplies maintain and a tidy, professional reception area

Point of contact for vendors and guests

Key and access control, proper documentation

Petty cash/expense handling at reception in line with policy

Professional, service-oriented demeanor in German and English

Minimum 3 years of professional experience (ideally in a comparable role). Completed commercial or equivalent vocational training/apprenticeship. Excellent command of English; Spanish is an advantage. Confident handling of digital process workflows; strong team and communication skills Precise, reliable, and structured way of working High learning agility and strong drive

Large, modern rooftop terrace

Company events and events

Hybrid work option (1 day home office, 4 days on site)

Flexible working hours

Open company culture with flat hierarchies

Employee discounts

Competitive, performance-based compensation

Permanent employment

Employer contributions to the company pension scheme

Ergonomically equipped workstations

Health and well-being programs

Opportunities for professional growth

Training and development options

Bike leasing (JobRad)

On-site parking

Excellent public transport connections

Team cooking events in the office kitchen

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