Coordination assistant wanted – can you keep track of things when others are already starting three new to-do lists? (m/f/d)

Dreieich | Administration & Organisation (full time/part time) Calendar full? Three callbacks open? A cost statement is running out? There's another form missing? And someone asks for the third time: “Where do I find...?” If you don't get nervous in this scenario, you start sorting things internally: we should talk. We are looking for a coordination assistance (m/w/d) in the background to ensure that everything is running in front. And before you ask: No, you don't need a pedagogical background. You don't have to have any help schedule talks, don't advise families and don't write educational concepts. What we need instead? Organizational. Reliability. A clear head. And a certain joy in getting things regulated.

What's going on with you You are an important organizational interface in our everyday life You coordinate dates and calendars, accept phone calls, process general emails and ensure that information arrives where You belong You prepare meetings, send documents, transfer standardized correspondence, and maintain organizational results and to-dos In short, You know who should be where and in the ideal case even why Files, documents & data – your area Where people work, astonishingly many documents arise. You take care of the care of tribe and client, storage, file management and document management. Is there another signature missing? A form? A certificate? You get missing documents and prepare forms and standard documents. In addition, you will be puggling and transferring data to our specialist software.

Copy & Paste can many. The overview can be kept significantly less. Deadlines? We got on the screen. So, you. Approvals and cost statements unfortunately have the unpleasant property to run out sometime. Therefore, you monitor deadlines and reimbursements, keep an eye on outgoing permits and assist in the administrative preparation of applications and renewals. The technical decisions are made by others. You make sure that the necessary documents are completely on the table in time. And for that we'll probably be celebrating you quite regularly. Numbers, times & billing Don't worry, we're not looking for accountants. But someone should know when what performance has been. You collect presences, absences and performance times, prepare proofs of performance and billing and formally check invoices and documents for completeness. So you don't have to build complicated financial models. But if a number suddenly lacks in a list, it would be nice if it bothers you a little bit. You don't have to be a pedagogical specialist. Much more important is that you work structured, reliable and keep things in mind even when several topics land at the same time on your desk. You should like to have organization and administration, handle digital applications safely and quickly work into new programs and processes. If you also communicate kindly, think independently and not wait for someone to tell you what happens next: Very good. Very good.

What we offer you: A team that really appreciates your work Self-responsible work instead of permanent micromanagement Clear tasks and defined processes A modern, digital workplace A varied activity with many different topics The possibility to actively shape structures and processes And a job in which you ask for our pedagogical professionals to have more time for what it is about: work with people. Sounds suspicious of you? Then we don’t need a letter: “I’ll apply with great interest to the position you have written...” Not really. Just write us who you are, what you've done so far and why you think you can turn our organizational mess into pretty good order. CV – finished! We look forward to seeing you! !