Event Manager or Administrative Manager (m/f/d)

Jobrotation

At the Julius-Maximilians-Universität Würzburg is as soon as possible a place as

Event manager Event Manager [w/m/d]

in parttime (50%) to be first fixed until 31.12.2027. Remuneration is made according to TV-L.

1402 Johann von Egloffstein received the papal foundation privilege to establish a university in

Würzburg. This historical event dates back to 625 in 2027. Time and with an anniversary program

to be accompanied.

Your tasks:

They work closely with the project team [MM1] and perform independent organisational, coordinating and communicative tasks within the jubileee year:

• Project support and coordination
• Support and close cooperation with the project team
• Care and care of the common functional account
• Planning and implementation of individual programme points
• Communication with project participants, faculties
• Operation of the University CRM system and the associated event tool
• Relationship marketing with institutions, VIP alumni and relevant partners
• Organization of events
• Preparation and coordination of the Framework Programme (including hotel bookings, room planning, catering)
• organisation and implementation of key events, in particular:
• Collection of offers, coordination of participants
• Creation and dispatch of invitation letters
• On-site assistance, supervision of aid staff
• preparation of the premises, coordination catering, decoration, technology, catering of the participants; Planning of seating, stage construction, seating etc.
• Support for participants and organisational networking (e.g. musicians, technicians, etc.)
• Documentation, reports

Your profile:

• Complete university studies (Bachelor event management or comparable) or relevant professional experience
• Experience in project and/or event management
• Organisational strength and independent working
• Embossed communication and team skills
• Good knowledge of English
• Secure handling of Word and Excel
• Experience with digital tools (DMS, CRM and CMS)
• Experience in public relations of advantage
• Flexibility and willingness to planable operations outside usual working hours

We offer:

• A varied activity in an important jubilee project
• Insight into university, cultural and international contexts
• A collegial working environment
• Benefits and remuneration under the collective agreement of the countries (TV-L) and an enterprise

Pension provision

• Flexible working time models and support in the reconciliation of work and family
• Benefits for selected cooperation partners in retail

The JMU seeks to increase the proportion of women and therefore explicitly calls for qualified women to apply.

Disabled people are preferably set with substantially the same suitability, ability and professional performance.

Direct your meaningful application documents (write of motifs and short career) Please contact us by e-mail (in a PDF) and under the subject Event Management Jubilee Year** by no later than 26.07.2026**

Dr. Marcus Holtz

University Archive

Campus Hubland North

Oswald-Külpe-Weg [for phone number see the original ad] Würzburg

[[for e-mail see the original ad]](https://mailto:[*for e-mail see the original ad*])

Joblocations:

97074 Würzburg, Oswald-Külpe-Weg 74, BAYERN, GERMANY