Assistant to the Head of Division (m/f/d)

Karlsruhe Institute of Technology (KIT) – The University of the Helmholtz Association In dialogue with society, KIT develops solutions for major challenges – from climate change, energy transition and sustainable use of natural resources to artificial intelligence, technological sovereignty and demographic change. As the University in the Helmholtz Association, KIT combines scientific excellence from knowledge gain to application orientation under one roof – and is thus in a unique position to advance this transformation. As a university of excellence, KIT offers its more than 10,000 employees and its 22 800 students outstanding opportunities to shape a sustainable and resilient future. KIT – Science for Impact. Senior Consultant (m/w/d) Area IV - Natural and Built Environment (BL 4) 2 years from now on Full time 47.100,00 to 50.500,00 EUR gross per year

You are responsible for the design, planning, coordination, implementation and refurbishment of various events in the field management and the area – from specialist colloquia, seminars and exams to committee events, as well as appointments with political decision-makers and high-level guests. You control the entire event process and coordinate participants, external service providers, procurement, budget, infrastructure and organizational processes. You shall coordinate the work of the body and shall ensure the structured preparation, implementation and follow-up of meetings, including documents of session, protocol management and follow-up of decisions, tasks and deadlines. As a central interface, you support the department management in administrative processes and coordinate cooperation with faculties, institutes, programme commissions, the Bureau and other internal and external partners. In addition, you will take over tasks of the office organization and service travel organisation, in particular appointment and document management, procurement, travel planning and settlement, as well as the maintenance of digital work and information areas.

completed commercial vocational training a multiannual experience in the secretariat, in the assistance of a business or business management or in a comparable organisational function; Experience in public service is ideally available well-founded knowledge in office organisation and administrative processes as well as experience in meeting, committee and event organisation; Knowledge of digital document management is desirable strong organisational skills and the ability to prioritise, coordinate and reliably track several complex processes and deadlines. address-oriented communication strength, binding occurrence and pronounced ability to cooperate with different internal and external contacts. very good knowledge of German and English as well as safe handling of popular digital office applications; French knowledge is ideally available.

Family friendly The “KIT-Family +” program supports you in the reconciliation of family and work – through childcare, holiday offers, a parent-child office and assistance with family care. Flexible working time Use sliding time, mobile work and 30 days holiday for an optimal work-life balance. Health Under the motto “Fit in KIT – with body, mind and soul” we promote your health with sports courses, offers for mental health and regular screenings. Individual additional benefits Benefit from an occupational pension scheme (VBL), a monthly grant of 25 euros to the BW job ticket, as well as a variety of offers for culture and leisure. Career and development We support you with a structured integration, diverse training opportunities and individual support. So we strengthen your personal growth. Sensual work Their work creates the prerequisites for top-level research – and helps science to move something for society and the future. .